Red Lodge Renaissance Faire

Garb & King’s Speech:

All Vendors, Volunteers, and Performers shall be in appropriately themed attire at their own expense.
(Our Faire is Medieval/Renaissance/Pirate/Viking/Faerie/Gypsy/Lore/Fantasy themed)
Vendors, Volunteers, and Performers are expected to use King’s Speech while in public areas, and strive to emulate the decorum and mannerisms of the European Renaissance and Fantasy environments.

Themed Wares & Promotional: 

All items for sale must fit the theme of the Faire.  No direct sales (MLM) items are allowed.  Although we do not guarantee exclusivity, we are trying our best to limit duplicate vending (although there will always be some crossover), so please provide a thorough description of your wares.  RLRF has the final say as to the appropriateness of all merchandise. A photo of your wares for first-time Applicants must accompany this application.   RLRF reserves the right to prohibit any product, print media, literature, flyer, sign, etc., that has not been pre-approved for exhibit, or which it feels is not in keeping with the best interest of the Faire.

Conduct & Decency:

Respect other people’s property at all times. The RLRF is a family-friendly event. All Vendors, Performers, and Volunteers’ dress and language should be appropriate for young children. You agree to foster a professional and respectful environment and shall not engage in, condone, or tolerate any form of bullying, harassment, or intimidation in any manner, whether verbal, physical, or psychological. Any instances shall be addressed promptly. Luring customers from another Vendor or Performer is prohibited. Please ask permission before touching Patrons. The Vendor, Performer, and Volunteer commits to upholding the highest standards of conduct and ensuring that all interactions with Employees, Patrons, and other Vendors are conducted with respect.

Politics: Vendors and Performers promoting merchandise of political affiliations is not allowed.

Workers:  Vendors and Entertainers are responsible for their workers at all times.

Children: Vendors and Entertainers are expected to always monitor their children (13 and under).

Afterhours:  Vendors and Performers may NOT have guests within the Faire grounds afterhours.  Just you and your workers.  Guests are welcome in the Camping areas, but please keep it minimal.

Cell Phones/Credit Card Machines/Electrical Equipment:  To maintain the proper atmosphere and create the best experience possible for all, cell phones must be out of sight and earshot during show hours unless accepting electronic payment for goods and services.  Keep this use as hidden as possible.  TV’s, radios, and amplified music should not be used during Faire hours. The Faire reserves the right to lift the ban on amplified music if essential to a Vendor or Performer’s business.

Vendor Booth Appearance:

Vendors need to provide their own tents, tables, chairs, shade cover/tent, etc.  Regardless of type, booths must have the look, feel, and promote the “historical” esthetic of the Medieval/Renaissance themed period structures.  The structures must be decorated with some kind of themed décor. (Again, our Faire is Renaissance/Medieval/Fantasy themed, so there are a lot of options).  Make an effort.  Modern features must be masked and hidden.  A photo of your booth for first-time Applicants must accompany this application.  RLRF is the final judge of appropriateness.  Booths must be kept clean and presentable during Faire hours.

Water:  Vendors cannot hook up directly to a hose or faucet. Ice will be available at no charge on site.  Bottled water will be provided at no charge at the Hospitality tent.

Electrical Requirements:  Vendor electricity will NOT be provided.  All generators MUST be out of sight and be the quiet type to maintain the integrity of the atmosphere and experience.

Cash/Registers/ATMs: The Faire will not supply change for registers/cashboxes.  ATM machines will be available on-site for Patrons. 

Vendor Booth Space:

Vendor booth spaces will be assigned by RLRF staff and will be announced via email before the Event.  Specific spaces may be requested but are not guaranteed.  Please be a good neighbor to your fellow Merchants.  No part of your displays or operation may reside outside of your designated space and into the aisle or into your neighbor’s space.  No excessively loud or inappropriate music, behavior, or language.

Garbage & Clean-up:

If you bring it, clean it up, Vendors are responsible for their own trash.  Vendors are expected to keep their area clean and to remove all trash at the end of each Faire day and before leaving the site at the end of the Faire. The Faire will assist in collecting trash throughout the day.  After the Faire closes, the Vendor is responsible for taking the trash to the receptacle.  Cardboard boxes should be broken down flat.  Trash receptacles are located throughout the Faire premises.

Security:

Security will be on-site for the duration of the Red Lodge Renaissance Faire. Notwithstanding, this is not meant as a guarantee.  Vendors are responsible for their merchandise and booth.  The RLRF, Skadi Productions, LLC, Red Lodge Rodeo Association, and the City of Red Lodge, their sponsors, officers, employees, and agents are not responsible for any loss, theft, damage, or injury to any person, merchandise, or personal property. During the evening, Security will occasionally drive through the grounds.

New Vendor Requirements:

All new Vendors are also required to email photos of their booth setup & items they intend to sell when submitting the application.

All materials must be sent to RedLodgeRenFaire@gmail.com

Food & Drink Vendor Requirements:  Food Vendors are required to be on-site, completely set-up, and ready for the County Health Department inspection no later the 9am on Saturday morning and must possess all necessary county and state permits/licenses.  Proof of such license must be provided at least 7 days prior to the Event.  This includes a Retail food operator’s license, Temporary Food Permit, or Cottage Food permit upon request.  Vendors who do not provide proper documentation will not be permitted to operate.  The RLRF reserves the right to limit the duplication of food items.  Applying Food Vendors must bring a unique specialty offering to RLRF.  RLRF has exclusivity on standard Fare including, but not limited to turkey legs, concession snacks, and coffee.  Vendors are responsible for keeping the area around their booth, and any nearby seating area, clean from trash.

Set Up/Tear Down: 

Set-up – Vendors will be allowed onto the Grounds from 8:00 AM – 8:00 PM on Friday, July 31.  Please check-in at the Front Gate.

Vendor Meeting – All Vendors should be ready to go at 9 AM.  Saturday there will be a 9 AM Vendor meeting at the inside of the Front Gate Entrance before the beginning of the Faire.

Show Days – Please have Vendor ID with you for pre/post show access which will be provided at set-up check-in.  All Vendors will be set up and ready for business by 9:00 AM on both mornings Saturday, August 1 and Sunday, August 2.  Vehicles will be permitted inside the Grounds for setup from 6:00 AM to 9:00 AM.  Gates open at 10 AM to the Public on both Show days. 

Teardown –  will begin at the close of the Event on Sunday, August 2. (4pm).  All Vendors are to vacate the grounds by 12:00 PM on Monday.  NO VENDOR VEHICLES WILL BE PERMITTED ON THE GROUNDS UNTIL SECURITY DEEMS IT SAFE.  SECURITY WILL BE STATIONED AT THE VENDOR ACCESS GATE TO ALLOW OR DENY ACCESS.  A speed limit of 5 MPH will be in place.

Hours: Vendors are to remain open during the entire Faire. Saturday hours are 10 AM – 5 PM; Sunday hours are 10 AM – 4 PM.  Vendors must have their booth completely set up, manned, and operational at all times during the Faire hours.

Vendors are NOT permitted to begin to take down until all Patrons have safely left the Grounds on Sunday.

Vendors who:
– do not show up for the Event
– arrive after 8:00 AM Saturday
– tear down before 4:00 PM on Sunday
may be denied Vendor status for the next year. 

Camping: 

Vendor and Performer camping is available on the Grounds for the duration of the Event.  It is dry camping only – no electrical or water hook-ups available.  Showers, Bathrooms, & Port-O-Pots will be available on-site.  Vendors are not allowed to camp with their booths.  The Camping area is separate from the Faire grounds, which is a short walking distance away.  Total payment for Camping must be included along with the Vendor payment.  Camping Reservations must be made upon Vendor/ Entertainer Application.  RV spaces are limited, first come, first served with the application reservation.  Noise curfew is 10pm.  Camping areas must be kept clean and presentable during Faire hours.  Children and Pets must be supervised at all times.  Please be a good neighbor to your fellow camping merchants and entertainers.  No excessively loud or inappropriate music, behavior, or language.

Vehicles:

No vehicles will be allowed in the Event area during the Event.  All vehicles must be removed from the Event grounds and Public parking lot and either kept in Participant parking or the Camping area by 9:00 AM on Saturday & Sunday during business hours.  We will allow vehicles back in-site NO EARLIER than 5:30 PM on Saturday and 4:30 PM on Sunday.  Do not open gates or break fence lines.  If you do not know where the pass-throughs are, please ask.

Passes: 

ONLY Two (2) Vendor passes will be provided per 10×10 space.  Additional passes may be purchased for $10 each.  Please be sure to have proper Faire identification with you when entering and exiting the Venue after the start of the Event and on the Faire site.  The passes and ID will be presented at Vendor check-in.  Check-in will be at the Front Gate.

Weather:

The RLRF is a rain or shine Event and all Vendors and Entertainers are expected to be open and operational. Be prepared to vend in inclement weather. If merchandise is displayed outside of a tent, non-period coverings may be used as a cover during rain. RLRF will be responsible for the return of booth fees only if the entire two-day Event is cancelled.  The Faire reserves the right to close early if conditions are dangerous, with no refund of Vendor fees or reimbursement of expenses.

Animals & Pets:

The only pets allowed on the Faire grounds are registered service animals.  Pets must be appropriately restrained on leashes at all times.  Vendors and Entertainers MUST have approval from the Vendor coordinator, in ADVANCE.  Tethering your pet in the parking/camping area is unacceptable.  We recognize that it can be difficult for Vendors to arrange to keep pets at home, but please try to do so.  All Vendors and Entertainers with pets on-site will be expected to clean up after their animals.  If your service animal is in your booth, they must be IN the booth and caged or tethered throughout the Faire day and to not be accessible to Patrons and walked outside the Faire grounds, taking the most direct path from your booth to the parking area.  YOU will not allow your service animal to urinate on/in a Vendor’s booth or vending area.  Service animals may need to be closer to you, however, do not allow Patrons to pet or interact with our service animal.  If you have questions, please contact the Promotor in advance.

Weapons: 

All period weapons must be sheathed or holstered at all times.  Firearms are not permitted within the fenced area of the Event. Any person found brandishing a weapon other than for a scheduled performance or re-enactment will be subject to immediate expulsion.  All Vendors selling weapons must provide a zip-tie, sheath, ribbon, or string for piece-tying and will advise Patrons to keep all weapons peace-tied or escort them to their vehicle where they can secure it out of harm’s way.  Weapons will not be sold to minors.  Non-period weapons will not be sold.  Firearms are not allowed on-site unless approved by the Promotor.

Alcohol/Controlled Substances/Illegal Drugs/Smoking/Vaping

The sale of alcoholic beverages is strictly licensed and controlled.  No other sale or distribution of alcoholic beverages will be permitted without authorization. 

Under no circumstances are any controlled substances &/or Illegal Drugs allowed on the Event site.  Anyone with controlled substances &/or Illegal Drugs in their possession on the Event site are subject to immediate expulsion.  Therefore, zero-tolerance policy will be in effect. 

There is NO SMOKING OR VAPING in Vendor booths &/or within the Faire Grounds.

Disclaimer:  Red Lodge Renaissance Faire, Skadi Productions, LLC, Red Lodge Rodeo Association, and the City of Red Lodge, its owners, employee, or associates accept no responsibility for the liability for circumstances arising from Vendors, Entertainers, or Patrons consumption of alcohol.

Content & Media: 

RLRF owns any and all rights, title, and interest in television, cable, and radio telecasts, video tapes, film, photographs, audio, and video recording, illustrations, of the Vendor and the Entertainer and the Vendor’s booth while participating at the RLRF.  The Vendor waives all rights to compensation for the use of personal or product likeness with respect to the Faire, in perpetuity.  The RLRF reserves the right to photograph Vendor booths and Entertainers for internal use.

Know What’s Goin’ On… Vendors and Entertainers are strongly encouraged to join our official Facebook group, where schedules, updates, and announcements are posted throughout the season.  The group is titled Red Lodge MT Ren Faire Vendor/Entertainer Group and can be found on Facebook.

Fees:  If your Application is rejected, your Application fee will be returned to you.  Full payment is due upon Application acceptance and must be received no later than July 1, 2026.  Late Applications will only be accepted on a case-by-case basis with payment in full submitted.  No Applications will be accepted after July 5th.

Final Authority:  All decisions of RLRF, its Promotor, the Vendor Coordinator, and any Agents acting on their behalf are final.  The RLRF reserves the right to determine eligibility.  Decisions are made based on adherence to Faire themes, compliance with Agreements, and contribution to the Faire atmosphere.